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How to use Connectworks as a registered office

Learn about our capabilities that can help you streamline how you manage company secretarial tasks and trusts as a registered office.

In the fast-paced universe of accounting and law, keeping up with complex tasks and stringent regulations can be a daunting challenge. We might be biassed, but we believe Connectworks is a powerful toolbox that transforms the way accounting and law firms in New Zealand manage individuals, companies and trusts as a registered office. You’re able to verify who you’re working with using our AML workflow, right through to managing intricate company secretarial tasks to serving as a corporate trustee. 

Whether you’re a law firm, or an accounting firm, we know these sorts of tasks aren’t necessarily everyday, priority tasks – but they are still important and necessary. One of our biggest motivations for building Connectworks was to increase efficiency, by helping you to refine processes, and give you peace of mind that you’re meeting your legal obligations as a registered office.

We understand managing companies and trusts can be a complex and time-consuming process, especially when dealing with more complex structures, and managing changes to things like trustees, directors and shareholders – managing trusts in particular, comes with a larger swathe of legal obligations under the Trusts Act 2019, and that is where Connectworks comes in.

Company secretarial made simple

Company secretarial tasks, such as adding a shareholder or modifying a director's details, don’t tend to happen that often, but when they do it can be time consuming and manual. Connectworks helps you to streamline the process of managing companies. In the case of issuing new shares, instead of manually creating documents, you can start the new share issue in Connectworks, and generate the share documents you need for signing in both PDF and word formats. Once you’ve done everything you need to do you’ll have a record of your transaction and you’ll be able to generate all the compliance reports you need to meet the Companies Act 1993.

Other administrative tasks you can take care of in Connectworks include:

  • Bulk filing of annual returns (which we’ll talk more about),
  • minute books and shareholder resolutions,
  • and, e-signing and approvals of documents.

We’ve also built 232 precedents (templates), 47 workflows, and 12 AGM clauses into the product so you’ve got a whole range of resources right at your fingertips, to deal with almost any scenarios that might happen when operating as a registered office – streamlining your whole operation.

Bulk filing of annual returns

With Connectworks, you can turn a traditionally cumbersome process into a smooth, streamlined operation that saves time, reduces costs, and delivers value to your clients.

If you’re working with 100+ companies filing annual returns it can become a bit of a time sink, especially when you’re doing everything else in between such as tax work and other company secretarial admin. 

One of the standout features of Connectworks is the capacity to bulk file annual returns – a function that offers significant advantages over traditional filing methods. Instead of individually processing and filing each annual return individually – you can bulk file up to 30 returns simultaneously, reducing time spent, and boosting your productivity as a firm.

A bonus is that when you file annual returns using Connectworks your return fee is reduced to $53.75 as opposed to $57.20 if you file directly to the Companies Office.

Supercharging trust management

When it comes to trust management, Connectworks is one of the most comprehensive tools you can have in your tech stack. Acting as a corporate trustee or managing trusts requires a keen eye for detail plus an in-depth understanding of the Trusts Act 2019 and IR reporting requirements. Connectworks provides a comprehensive trust management solution, improving transparency and compliance, and easing the burden of fiduciary duties as part of your legal obligations.

Consider a law firm managing several trusts on behalf of their clients. Tracking assets, income, and distributions for each trust can be cumbersome and prone to errors. With Connectworks, the firm can maintain and monitor these details in a centralised, secure platform, streamlining their trust management responsibilities. 

That barely scratches the surface, other capabilities Connectworks offers when working with trusts includes:

  • The ability to link Trusts and Trustee Companies which combined with the Companies Office link changes and annual returns can be e-filed,
  • minute books, trust ledgers, and beneficiary disclosures,
  • and, flexible document signing and resolution approvals.

Why choose Connectworks?

If you’re seeking a holistic solution for trust management, company secretarial tasks, and registered office functions, our platform offers a toolbox with a whole suite of features to help you save time, streamline your processes, whilst staying compliant at the same time.

If you're interested in learning more about Connectworks and how it can benefit your firm, please don't hesitate to get in touch with our team today. We'd be happy to answer any questions you may have and help you get started with Connectworks.

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